The Forum shall be called the MONTGOMERYSHIRE COUNCIL FORUM

(Hereinafter referred to as the Forum)

The objects of the Forum shall include:

Discussion on common issues between Town and Community Councils

The forum is set up to discuss local issues affecting Councils in the local area

To carry out such actions on specific matters as the forum may direct

To receive updates on matters affecting the Town and Community Councils

3.1 Membership shall be open to any Town or Community Council within Montgomeryshire.

3.2 There shall be no Membership fees unless so agreed at the Annual General Meeting.

3.3 All members joining the Forum shall be deemed to accept the terms of this Constitution and any Bye-Laws published from time to time by the Forum.

3.4 There are no restrictions on the number of Councillors who may attend such meetings but only one Councillor Council may vote as per 5.4.3.

4.1 The affairs of the Forum shall be conducted at the Forum Meetings lead by the officers of the Forum.

4.2 The Officers of the Forum who shall be honorary shall consist of the Chairman, Vice-Chairman and Secretary who shall be elected annually at the Annual General Meeting. If the post of any officer should fall vacant after such an election, the Forum shall have the power to fill the vacancy at its next meeting. The post of Treasurer shall also be that of an officer if required.

4.3 All Officers shall be members of the Forum.

5.1 Annual General Meeting

The Forum shall hold an Annual General Meeting in the month of June each year to:

5.1.1 Approve the minutes of the previous year's AGM.

5.1.2 Receive reports from the Chairman and Honorary Secretary.

5.1.3 Receive a report from the Honorary Treasurer and approve the Annual Accounts. (if appropriate)

5.1.4. Receive a report from the Auditors. (if appropriate)

5.1.5 Elect the Chair, Vice Chair and Secretary. Also a Treasurer if appropriate.

5.1.6 Consider changes to the Constitution.

5.1.7 Appoint Auditors for the Forum accounts. (if appropriate)

5.1.8 Deal with other relevant business.

5.2 Extraordinary General meeting

An Extraordinary General Meeting shall be called by an application in writing to the Secretary supported by at least two members of the Forum. The Chair and Secretary shall also have the power to call an Extraordinary General Meeting.

At least 14 days notice shall be given to all voting members of any General Meeting.

5.4.1 With the exception of changes to the Constitution decisions put to a vote shall be resolved by simple majority at General Meetings.

5.4.2 The Chairman shall hold a deliberative as well as a casting vote.

5.4.3 At all meetings, general and normal, each Council present shall carry one vote.

5.4.4 There shall be just one vote per Council.

The quorum at General Meetings shall be at least 6 members Councils.

5.6.1 Any change to the Constitution shall require a two thirds majority of those present and eligible to vote at a General Meeting.

5.6.2 Notice shall be given to all voting members of any General Meeting as specified in 5.3 and then any proposal to change the Constitution shall be submitted in writing to the Secretary at least 14 days prior to the meeting.

5.6.3 All proposals for changes to the Constitution shall be signed by two members eligible to vote a General Meeting.

6.1 The financial year end shall be 31^st March.

6.2 The Honorary Treasurer shall be responsible for the preparation of annual accounts of the Forum.

6.3 The accounts shall be audited by an independent person elected by the annually by the Annual General meeting.

6.4 All cheques drawn against any funds shall be signed by the Treasurer and one other nominated office-bearer.

The Forum shall have the power the publish and enforce such bye-laws as the membership feels necessary to govern the activities of the Forum.

The Forum shall meeting bimonthly on dates and at venues approved by the Forum.

The Forum shall operate a fair system for deciding upon the expulsion of a Member as laid down by the ‘Law of Natural Justice’.

The secretary shall maintain a web site with information for its membership.

In the event of the dissolution of the Forum, any assets thereof shall not be distributed amongst the members of the Forum in any way whatsoever